Tag Archives: insert

Venn diagrams in Word

To add a Venn diagram to a Word document:

Click on the Insert tab on the top ribbon, then click on SmartArt.  In the window that opens, choose Relationship, and then from the pictures available, choose the sort of Venn diagram you want, and click OK.

The dialogue box that opens allows you to type in text for each of the main circle shapes:

Venn diagram

It doesn’t let you add text to the overlap though.  If you want to add text to the overlap areas, go back to the Insert tab, and choose Shapes.  Choose a shape that resembles the overlapping portion  (probably an oval), and draw it and rotate it so that it sits on top of the overlap.  Then right click on the oval, click Edit Text, and type the text you want.
Then right click the oval and click Format Shape; on the Fill tab click No Fill; on the Line Colour tab click No Line and then click Close.

In Excel to Delete or Add (Insert) a row

To Delete a row in Excel:

In your open spreadsheet, find the row you want to delete, and highlight it :- to do this, move the cursor to the left hand edge of the spreadsheet, and click on the number of the row.  So in the picture below, to delete the row containing ‘Web Design’ click on the number 22 on the far left.insert delete

 

(To increase the size of this picture, click on it)

Now, EITHER
right click with the mouse in the same place, and choose Delete
OR
go to the top ribbon and click on Delete

To add or Insert a row in Excel:

In your open spreadsheet, find the place where you want to add the row, and highlight the row below where you want the new one :- to do this, move the cursor to the left hand edge of the spreadsheet, and click on the number of the row.  So in the picture above, to add a new row above the row containing ‘Web Design’ click on the number 22 on the far left.

Now, EITHER
right click with the mouse in the same place, and choose Insert
OR
go to the top ribbon and click on Insert

Using Word: Insert a picture, with a caption, and position it anywhere on your page.

When you are adding pictures to your Word documents, the best way to get them exactly where you want them in the text is to use a Text Box.  Using a Text Box means you can give your picture a caption which stays with the picture wherever you move it.

Open your document, and put the cursor roughly where you want your picture.  On the top ribbon, choose Insert, then Text Box, then draw your text box.  Type in a caption for the picture.  [If the caption is to go above the picture, then do a Carriage Return after it, to get a blank line below the caption.  If the caption is to go below the picture, move the cursor to just in front of the caption, and do a Carriage Return, to get a blank line above the caption.]

To add your picture, click above (or below) the caption, then go to the ribbon and choose Insert.  A new window will open to let you browse and find the picture you want; click on the picture to select it, then click on Insert at the bottom of the window.  Your picture appears in the text box.

Using text boxes 1At this point, you can change the size of the picture by dragging  the edges or the corners; the text box will re-size itself around it.  If you want to re-size the text box, click on ITS edge, then re-size it without affecting the picture size.

OK, the picture is the right size, but it looks like it is sitting on top of the text.  When the text box is selected, you should see a tab above the ribbon called Format – click on it.  Choose Position, and then pick the one you like the look of.  I’ve chosen to put my picture in the middle of the text, with the text wrapping around it.  Try the different options and see which you like.  Don’t worry that the picture is not at the point in the document where you want it to be – we will sort that out next.

Using text boxes 2

Now, with the text box still selected move the mouse over it so that the cursor changes to look like a four pointed star, as in the picture below.

Using text boxes 3

You can now drag the box anywhere in your document.  If you want to “fine tune” its position, use the arrow keys on the keyboard to do so.

To add a table in Word

If you want to add a table to a Word document, it’s a good idea to know roughly how many rows and columns you think you need.

Click on the Insert tab, and then click on the picture of a table; move the mouse over the squares that appear in the pop-out until you have the size of table you want – for example 2 x 3, or 5 x 5.

As you fill in the table, you can use the Tab key to move to the next cell in the table.  When you get to the last row, if you Tab again, a new row will be created.

If you realise you need more columns, click in the table somewhere, then hover the mouse over the top of the column next to where you want to insert the extra column.  When the cursor changes to a bold down arrow, click and the whole column is selected.  Now do a right click with the mouse – a new window opens,  chose Insert, and then pick the option you want.