Monthly Archives: February 2013

To insert a single landscape page into a Word document

You have a Word document, which is in the normal portrait layout, and lets say you want one page in the middle of the document to be in landscape – maybe for a table, or a chart.

This is easier to do on an existing document with several pages of text.

Open the document in Word, and turn on Show/Hide formatting so that you can see all the hidden formatting marks that Word puts in.formattingmark

 

 

 

 

 

 

Choose a page of the document to change to landscape, and go to the end of the page before – so if page 3 is going to be landscape, go to the end of page 2.  Click on Page Layout, and then Breaks, then choose Next Page under Section Breaks.  You should see a Section Break appear in the document.

sectionbreak

Now, do it again – click on Page Layout, and then Breaks, then Next Page under Section Breaks.

Now you have two Section Break delimiters.  Type (or paste) some text between them.

twosectionbreaks

Click on the text you inserted, between the Section Break delimiters, go to Page Layout, click on Orientation, and choose Landscape,  You should end up with one landscape page,  The trick is, the landscape page must be bracketed by Section Breaks – it won’t work with Page Breaks.

 

 

To save emails from Outlook to a file on the PC

Lets say you have a batch of e-mails from an old client; you don’t need them on a day to day basis, but you want to save them just in case you ever need to refer to them again.  You can save the e-mails to an Excel spreadsheet, and then if you choose, the spreadsheet could be saved to a disk or an external hard drive.

To save the e-mails, go in to Outlook.  Put all the e-mails you want to save into one folder (for example called ‘Client Backup’).

On the top left of the screen (or Outlook window) click on File.
Click on Open
Click on Import
A new window opens, choose Export to File, then Next.
In the next window, chose Comma Separated Values (Windows) then Next.
In the next window, check that the folder selected is the one which contains the e-mails you want to save (so in my case ‘Client Backup’), then click Next.

Click on Browse and then navigate to where you would like to save the Excel file; give it a sensible name, and click Open.  Another window opens, click Finish.

Now, if you go and look where you saved the file, you will have an Excel spreadsheet with all the e-mails in it.  You may have to fiddle with the formatting a bit, but you now have an Excel file that you can keep on your PC or save somewhere else.

The e-mails in Outlook don’t get deleted by this process, so you will now have to go back and delete them from Outlook.